Vehicle safety inspection report template (PDF & Excel) under DGUV Regulation 70
Report for the at least annual inspection of company vehicles by a competent person: vehicle data, scope, documents, 31 check points from brakes to load securing, defect assessment and continued use – plus an Excel list with UVV and roadworthiness test dates.
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In Germany, company vehicles – from company cars and vans to trucks and trailers – must be inspected by a competent person (Sachkundiger) for safe operating condition as required, at least once a year (Section 57 DGUV Regulation 70; DGUV Regulation 71 for public-sector accident insurers). The result must be recorded in writing and kept at least until the next inspection. The periodic roadworthiness test (Hauptuntersuchung) under Section 29 of the Road Traffic Licensing Regulation (StVZO) does not replace this “UVV inspection”, because it only covers roadworthiness.
Like DGUV Principle 314-003, this report separates the check of documents from the technical inspection of the vehicle: chassis and brakes, lighting and visibility, cab and safety equipment, load area and load securing, and drive. It also covers vehicle data, scope, defect assessment with a statement on continued use, and signature. The Excel sheet lists all vehicles with the next UVV inspection and roadworthiness test.
What the template contains
- PDF inspection report with 31 technical check points in five groups and the columns OK, Defect, N/A
- Vehicle data with registration, VIN, mileage, bodies and last roadworthiness test
- Choice of inspection scope and five check points on operating manual, maintenance and inspection records
- Fields for defect assessment, result, continued use, next inspection and confirmation of rectification
- Excel vehicle register with next UVV inspection by formula, roadworthiness test month and status
How to use the template
- 1
Define vehicle and scope
Enter the vehicle data and mileage and tick the scope. If a defect-free roadworthiness test is available, the inspection may be limited to safety for work – mark pure roadworthiness items as “N/A”.
- 2
Inspect group by group
Check the documents first, then the vehicle from brakes and steering to load securing, and finish with a test drive. Bodies such as tail lifts or loading cranes have their own inspection duties – attach their records.
- 3
Assess defects and set the date
Record whether the vehicle may continue in use, only with a deadline for rectification or only after repair, and have the rectification checked. Enter the next date in the Excel list and file the report.
Legal basis
- Section 57 DGUV Regulation 70: inspection of vehicles as required, at least annually, by a competent person; record the result in writing and keep it until the next inspection
- Section 36 DGUV Regulation 70: check of controls and safety devices by the driver before every shift, reporting of defects
- DGUV Principle 314-003: inspection of vehicles by competent persons – scope, intervals, defect assessment and documentation
- Section 29 and Annex VIII StVZO: periodic roadworthiness test at its own intervals
- Section 31 DGUV Regulation 70, Sections 35h and 53a StVZO: high-visibility clothing, first aid kit, warning triangle and warning lamp in the vehicle
Frequently asked questions
How often is the UVV inspection due for company vehicles in Germany?
As required, but at least once a year (Section 57 (1) DGUV Regulation 70). The risk assessment may call for shorter intervals, for example with heavy use, after accidents or when similar vehicles show recurring defects (DGUV Principle 314-003). The periodic roadworthiness test follows its own intervals under Annex VIII StVZO – for cars first after 36 months, then every 24 months, as for trucks up to 3.5 t.
Does the roadworthiness test (Hauptuntersuchung) replace the UVV inspection?
No. The roadworthiness test under Section 29 StVZO checks road safety; the UVV inspection checks safe operating condition – both roadworthiness and safety for work. If a defect-free roadworthiness test is available, the competent person's inspection may be limited to safety for work under DGUV Principle 314-003, for example load securing, fittings, high-visibility clothing and bodies. For cars, a manufacturer service at a qualified workshop also counts as the inspection if its records cover safety for work as well.
Who may carry out the UVV inspection on vehicles?
A competent person (Sachkundiger). Under DGUV Principle 314-003, they must meet the requirements for a person qualified to carry out inspections (Section 2 (6) of the Industrial Safety Regulation, BetrSichV): completed technical vocational training, for example as a motor vehicle mechatronics technician, professional experience with vehicles and recent inspection activity; additional requirements apply to hydraulics and high-voltage vehicles. This can be the garage or a suitably qualified employee of your own.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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