PPE catalogue – manage protective equipment in use
Helmets, hearing protection, safety shoes or full body harnesses: which personal protective equipment do you use where, and when are inspections or replacements due? The AMS Go PPE catalogue is set to manage the equipment in use in one place – with reminders, documents and actions in the action plan.
This module is in progress and planned for Q4 2026. The scope may still change before launch. Shape it as a pilot customer
Ideal forConstructionMetalworking
PPE catalogue
AMS Go
- Due
Full body harness AG-07
Competent person inspection in 14 days
Ear muffs
Noise area hall 1 · category III
- Complete
Safety shoes S3
Warehouse · user information on file
- Overdue
Safety helmets assembly
Replacement per manufacturer overdue
- Complete
Chemical protective gloves
Paint shop · declaration of conformity on file
What the module is designed to do
The planned scope – we develop the module together with customers from the field.
PPE in use at a glance
A central catalogue is to show which protective equipment is in use where in your business.
Inspections and replacement in view
Reminders are to flag upcoming inspections and replacement according to the manufacturer's information in good time.
Documents at hand
User information and declarations of conformity are to be easy to find via folder management.
Defects to the action plan
Defective or missing equipment is to be passed on as an action with owner and deadline.
On site via mobile
PPE information is to be available in the mobile app – in the hall or on the construction site.
Everyday results
What you typically gain
- Overview of which PPE is used where
- Inspection and replacement dates in view
- All PPE documents in one place
- Less effort for audits and inspections
What it looks like in everyday work
Safety shoes in the warehouse, hearing protection in the hall, safety glasses in the workshop, full body harnesses for work on the roof: in many companies, personal protective equipment (PPE, in German PSA) is spread across several areas, suppliers and lists. Which model is intended for which task, where the user information is kept and when the harness was last inspected is often known to just one person.
The PPE catalogue (PSA-Katalog) in AMS Go is set to manage the equipment in use in one place – with reminders, documents and actions in the action plan. You can already plan and record PPE briefings in the training matrix and keep PPE that requires inspection, such as harnesses, in the inspection register. The module is in development; its scope may still change before launch.
How it works in AMS Go
- 1
Derive PPE from the risk assessment
Which protective equipment is needed follows from the risk assessment – only after technical and organisational measures (STOP principle). The PPE specified is to be recorded in the catalogue.
- 2
Select suitable PPE
PPE must protect against the hazard, suit the conditions at the workplace and fit the individual. Before providing it, you consult the employees, and you keep user information available in an understandable form and language.
- 3
Provide and brief
PPE is provided free of charge and in sufficient numbers for personal use. Employees are briefed before first use, with practical exercises for hearing protection, respiratory protection or fall protection – planned in the training matrix.
- 4
Maintain, inspect, replace
Maintenance, repair, replacement and proper storage keep PPE working. Reminders are to flag inspections and replacements, such as the at least annual inspection of fall protection PPE by a competent person; defects are to become actions in the action plan.
Provide, maintain, instruct
Employers may only select and provide PPE that complies with the PPE Regulation (EU) 2016/425, protects against the hazard and is suitable for the conditions at the workplace; it must fit the individual and remain functional throughout its period of use through maintenance, repair, replacement and proper storage (Section 2 of the PPE Use Ordinance, PSA-Benutzungsverordnung). The costs may not be passed on to employees (Section 3(3) ArbSchG). Employers instruct employees in the safe use of PPE and keep user information available in an understandable form and language (Section 3 PSA-BV). Under DGUV Regulation 1 (DGUV Vorschrift 1), employees must be consulted before PPE is provided, declarations of conformity must be available (Section 29), and PPE against fatal hazards or irreversible damage to health – such as hearing protection or fall protection – requires instruction with practical exercises (Section 31).
Frequently asked questions
Who pays for personal protective equipment?
The employer. Costs of measures under the Occupational Safety and Health Act (ArbSchG) may not be passed on to employees (Section 3(3) ArbSchG). This includes maintenance, repair and replacement so that the PPE works throughout its period of use (Section 2(4) PSA-BV).
Does issuing PPE have to be documented?
Neither the PPE Use Ordinance nor DGUV Regulation 1 requires a receipt for every item issued. The briefing, however, must be documented (Section 4 DGUV Regulation 1). An issue record additionally proves that suitable equipment was provided – useful after an accident or during an inspection.
Which PPE has to be inspected regularly?
Employees check their PPE regularly for proper condition and report defects immediately (Section 30 DGUV Regulation 1). In addition, employers have fall protection PPE inspected by a competent person as needed, at least every 12 months (DGUV Rule 112-198); after a fall it is taken out of use until a competent person approves further use. Periods of use, for example for safety helmets, follow the manufacturer's information and must be observed (Section 30(1) DGUV Regulation 1).
When will the module be available?
The PPE catalogue is in development and planned for Q4 2026. Its scope may still change before launch. If you would like to help shape the module beforehand, you can take part as a pilot customer through our co-innovation programme. Until then, you plan PPE briefings in the training matrix and keep PPE that requires inspection in the inspection register.
Modules that go with it
All modules work together – actions, records and deadlines come together in one place.
Training matrix
Plan and document safety briefings
View moduleRisk assessments
Digital, structured, with AI
View moduleInspection register
Inspection deadlines and records under control
View module
See the module live
In a demo we show you the module with your own examples – 30 minutes, no obligation.
