Fire safety – organise briefings and inspections
Fire safety at work is mostly organisation: briefing employees, training fire wardens and regularly checking escape routes and fire extinguishers. With the fire safety module in AMS Go you organise fire safety briefings and inspections in one place and follow up defects as actions in the action plan.
Ideal forHealthcarePublic institutions
Fire safety
AMS Go
- Open
Fire safety briefing 2026
112 of 118 employees briefed
- Done
Inspection office building
Carried out on 28 Oct 2026, no findings
- Overdue
Emergency exit warehouse blocked
Action overdue by 2 days
- Scheduled
Fire wardens: extinguisher drill
Scheduled for 20 Nov 2026
Your benefits at a glance
The module is designed for practical use – usable on mobile and seamlessly integrated into your existing processes.
Briefings in view
Organise fire safety briefings for all employees and for fire wardens – with a reminder before they fall due.
Organise inspections
Plan and carry out fire safety inspections: escape routes, emergency exits, fire extinguishers, signs and notices.
Mobile with photos
Record defects on site in the app and document them with photos – no scribbled notes, no retyping.
Defects become actions
Transfer defects to the action plan with owners and deadlines – reminders included.
Records at hand
Briefing and inspection records stored centrally – for authorities, fire insurers and audits.
Everyday results
What you typically gain
- Fire safety briefings on time and documented
- Escape routes and fire extinguishers checked regularly
- Defects get fixed instead of just noted
- Records for authorities and insurers ready at once
What it looks like in everyday work
Fire safety at work is mostly organisation: all employees are briefed at least once a year, fire wardens (Brandschutzhelfer) need a competent briefing with a firefighting exercise, escape routes must be kept clear at all times, fire extinguishers serviced and escape and rescue plans kept up to date. In practice this is spread across signature lists, inspection notes and calendar entries – and the blocked emergency exit is only noticed when someone happens to walk past.
With the fire safety module in AMS Go you organise fire safety briefings and inspections in one place. You keep track of briefings that are due, record inspections on site in the app with photos, and every defect becomes an action with an owner and a deadline in the action plan. The records are ready when an authority, fire insurer or auditor asks for them.
How it works in AMS Go
- 1
Plan briefings
You decide who is briefed on fire safety and when: all employees before they start work and at least once a year after that, fire wardens additionally with a competent briefing and a practical firefighting exercise. AMS Go reminds you of upcoming dates in time.
- 2
Brief and document
Topics are fire prevention, what to do in a fire, escape routes and emergency exits, and how to use fire extinguishers – fire safety rules (Brandschutzordnung) under DIN 14096 provide the framework. The records are stored centrally in AMS Go.
- 3
Inspect and check
During the fire safety inspection you check on site whether escape routes and emergency exits are clear and signposted, fire extinguishers accessible and serviced, and escape and rescue plans up to date and posted. You record defects in the app with a photo.
- 4
Get defects fixed
Every defect becomes an action in the action plan – with an owner, a deadline and a reminder. You can see at any time what has been done and what is still open.
Organising fire safety: brief, appoint, check
Employers must take the measures needed for firefighting and evacuation and appoint employees to carry out these tasks (section 10 of the Occupational Safety and Health Act, ArbSchG). All employees must be briefed on fire prevention and what to do in a fire before they start work and at least once a year after that (section 6 of the Workplaces Ordinance, ArbStättV, and the technical rule ASR A2.2). Under ASR A2.2, fire wardens amounting to 5 % of employees are usually sufficient, and fire extinguishers must generally be serviced by a competent person every two years. Escape routes and emergency exits must be kept clear at all times; where an escape and rescue plan is required, evacuation drills must be held regularly (section 4 (4) ArbStättV, ASR A2.3). The company's rules can be communicated as fire safety rules under DIN 14096 with parts A, B and C.
Related
- Guide: Fire safety rules under DIN 14096
- Guide: Creating an escape and rescue plan
- Guide: First aiders and fire wardens – how many?
- Fire extinguisher calculator: extinguishing units under ASR A2.2
- Template: Hot work permit (PDF)
- Guide: Evacuation drills
- Guide: Fire safety officer – duties and training
- Template: Evacuation drill report (PDF)
- Template: Fire safety inspection checklist (PDF)
Frequently asked questions
How often is a fire safety briefing required?
Before employees start work, when their area of work changes and at least once a year after that (section 6 (4) ArbStättV, ASR A2.2). It covers fire prevention, what to do in a fire and how to use escape routes and emergency exits. Employees who take on firefighting duties are additionally trained to use the fire extinguishing equipment.
How many fire wardens does a company need?
The number follows from the risk assessment; according to ASR A2.2, 5 % of employees is usually sufficient. More may be needed with an increased fire risk, many people on site, people with reduced mobility or large premises, and shift work, holidays and sickness must be factored in. According to ASR A2.2, repeating the briefing with a firefighting exercise every two to five years has proven effective.
What is checked during a fire safety inspection?
Typical questions: are escape routes and emergency exits clear, signposted and easy to open? Are fire extinguishers in place, accessible and serviced? Are fire doors free rather than wedged open? Are escape and rescue plans and fire safety rules up to date and posted? Are flammable materials stored correctly? Where a fire safety officer (Brandschutzbeauftragter) has been appointed, internal fire safety inspections are among their tasks (DGUV Information 205-003).
How often are evacuation drills required?
Where an escape and rescue plan is required, the Workplaces Ordinance calls for drills at appropriate intervals (section 4 (4) ArbStättV). ASR A2.3 names drills every two to five years as proven practice; other regulations, such as building law, may require more. A drill checks, among other things, whether the alarm reaches everyone and whether all areas are completely cleared.
Modules that go with it
All modules work together – actions, records and deadlines come together in one place.
Training matrix
Plan and document safety briefings
View moduleSafety inspections
Mobile, structured, traceable
View moduleInspection register
Inspection deadlines and records under control
View module
See the module live
In a demo we show you the module with your own examples – 30 minutes, no obligation.
