Forklift annual inspection report template (PDF) for industrial trucks
Report for the at least annual inspection of forklifts and other industrial trucks: vehicle data, 27 check points from brakes and mast to restraint system and drive, defects, result, inspection sticker and next date.
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Forklifts and other industrial trucks, including their attachments, must be inspected by a competent person (Sachkundiger) at intervals of no more than one year (Section 37 DGUV Regulation 68) – known in practice as the “UVV inspection” (UVV-Prüfung). The Ordinance on Industrial Safety and Health also requires the result to be recorded and kept at least until the next inspection (Section 14 (7) BetrSichV).
The template structures the inspection by assembly: chassis, steering and brakes, mast and load handling, hydraulics, operator's position and protective devices, warning devices and labelling, and drive. Vehicle data, defects, result, inspection sticker and the next date complete the report.
What the template contains
- PDF inspection report with 27 check points in six assemblies and the columns OK, defect, not applicable
- Vehicle data with manufacturer, model, serial number, year of manufacture, rated capacity, drive and attachments
- Fields for defects, result, further operation, inspection sticker, next inspection and confirmation that defects have been remedied
How to use the template
- 1
Commission a competent person
The inspection may be carried out by a competent person with sufficient knowledge of industrial trucks – such as the manufacturer's service, an inspection provider or trained employees of your own. Schedule dates so that not all forklifts are out of action at the same time.
- 2
Inspect assembly by assembly
Enter the vehicle data, work through the check points on the truck and finish with a test drive with and without load. Mark anything that does not apply to the design as not applicable.
- 3
Remedy defects and set the date
Have safety-related defects remedied before further use and confirm the remedy in the report. Attach the inspection sticker with the next date and file the report.
Legal basis
- Section 37 DGUV Regulation 68: inspection of industrial trucks and attachments by a competent person at intervals of no more than one year
- Section 9 DGUV Regulation 68: check for visible defects before each shift, defects remedied before further use
- Section 3 (6) and Section 14 of the Ordinance on Industrial Safety and Health (BetrSichV): setting inspection intervals, inspection by a person qualified to carry out inspections, records
- Section 4 (4) BetrSichV: work equipment subject to inspection may only be used once the inspection has been carried out and documented
- DGUV Principle 310-004: inspection record for industrial trucks with LPG combustion engines
Frequently asked questions
How often does a forklift need a UVV inspection?
At least once a year: Section 37 DGUV Regulation 68 requires the inspection at intervals of no more than one year. With heavy use, for example in multi-shift operation, your risk assessment may result in shorter intervals. The daily check by drivers before each shift does not replace the inspection.
Who may carry out the UVV inspection on a forklift?
A competent person (Sachkundiger): someone who, through training and experience, has sufficient knowledge of industrial trucks and is familiar with the relevant regulations and recognised rules of technology. This can be the manufacturer's service, an inspection provider or trained employees of your own.
Are attachments part of the UVV inspection?
Yes. Section 37 DGUV Regulation 68 explicitly includes attachments – including those not permanently connected to the forklift, such as clamps or rotators. Record them in the report with type and serial number and check that a matching load capacity chart is available.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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