Work equipment inspection register template (Excel) with inspection intervals
Excel register for all work equipment that requires inspection, with automatic calculation of the next inspection – plus a worksheet with guideline values for the most common inspection intervals.
As of ExcelAMS Go editorial team
Work equipment must be inspected by qualified persons at defined intervals (Section 14 of the Ordinance on Industrial Safety and Health, BetrSichV). The employer sets the intervals in the risk assessment – guideline values from regulations and rules help with this.
The inspection register records all work equipment that requires inspection with its interval, last and next inspection. The template calculates the next date automatically and includes a table with the most common guideline values – from ladders to pressure vessels.
What the template contains
- Excel register with 13 columns and automatic calculation of the next inspection
- Six example rows for ladder, racking, electrical device, fire extinguisher, door and forklift
- Drop-down lists for type of inspection, result and filed report
- Second worksheet with guideline values for 15 groups of work equipment including basis and inspector
How to use the template
- 1
Inventory your work equipment
Assign a unique inventory number and label the equipment with it. Without a number, inspections get assigned to the wrong devices.
- 2
Set the inspection interval
Take the guideline value from the second worksheet and check whether stress and environment require a shorter interval. The decision belongs in the risk assessment.
- 3
Enter inspections and file reports
After each inspection, enter date, inspector and result. The report with measured values belongs in the folder or the system – the sticker on the device alone is not proof.
- 4
Filter for due dates monthly
Sort the “Next inspection” column once a month and commission due inspections in good time.
Legal basis
- Section 3 (6) BetrSichV: defining the type, scope and intervals of inspections
- Section 14 BetrSichV: inspection of work equipment
- Section 17 BetrSichV: keep records at least until the next inspection
- TRBS 1201: inspections and checks of work equipment; TRBS 1203: persons qualified to carry out inspections
Frequently asked questions
Which work equipment requires inspection?
In principle, all work equipment whose safety depends on installation, operating conditions or wear – ladders, shelving, doors, electrical devices, industrial trucks, cranes, lifting accessories, PPE against falls from height, fire extinguishers and installations subject to monitoring such as lifts and pressure vessels. The risk assessment shows which apply in your company.
Who is a qualified person?
A person who, through vocational training, professional experience and recent professional activity, has the specialist knowledge needed for the inspection in question (Section 2 (6) BetrSichV, TRBS 1203). This can be your own specialist – a trained employee for ladders, for example – or an external service provider.
How long must inspection reports be kept?
At least until the next inspection (Section 17 BetrSichV); for installations subject to monitoring, for their entire period of use. Keeping them longer pays off for failure rates and interval extensions.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand, but does not replace legal advice or adapting it to your own company.
Never search a spreadsheet for a deadline again
In AMS Go, what this template covers lives in one system with reminders, history and records at the push of a button – mobile and with AI support.
