Racking inspection report template (PDF and Excel) under EN 15635
Inspection report for pallet racking, shelving and cantilever racking with check points, traffic light damage rating and a defect list with measures and deadlines. Plus an Excel file with defect list and a register of racking systems.
As of PDF and ExcelAMS Go editorial team
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Racking is work equipment. If it is loaded with forklifts or exposed to other damaging influences, it must be inspected at regular intervals by a person qualified to carry out inspections (Section 14 of the Ordinance on Industrial Safety and Health, BetrSichV). EN 15635 provides for an inspection at least every 12 months, with regular visual checks in between.
The inspection report guides you through the inspection of a racking system, rates damage using the traffic light system green, orange, red and records every finding with location, measure and deadline. In Excel you track the defects until they are repaired and keep the inspection dates of all racking systems in view.
What the template contains
- PDF report in landscape format with 11 check points for pallet racking, shelving and cantilever racking
- Key to the damage rating green, orange, red with the steps required for each level
- Defect list with location, component, damage, hazard level, measure, responsible person and deadline
- Excel file with defect list including hazard level selection and a register of racking systems with interval calculation
How to use the template
- 1
Record racking systems
In the “Racking systems” worksheet, enter each system with racking type, location, load notice and inspection interval, and appoint a person responsible for storage equipment safety.
- 2
Inspect and rate
Work through the check points rack by rack and enter every damage in the defect list with location and hazard level. Red areas are unloaded and isolated immediately.
- 3
Track repairs
Transfer the defects to the Excel defect list, assign responsible persons and deadlines and track the status until release. Damaged components are replaced, not straightened.
Legal basis
- Section 3 (6) of the Ordinance on Industrial Safety and Health (BetrSichV): defining the type, scope and intervals of inspections
- Section 14 (2) and (7) BetrSichV: periodic inspection by a person qualified to carry out inspections, recording of results
- EN 15635: application and maintenance of storage equipment – inspection at least every 12 months, rating of damage
- DGUV Information 208-061: storage equipment and load carriers (successor to DGUV Rule 108-007)
- DGUV Information 208-043: safety of racking
Frequently asked questions
How often must racking be inspected?
EN 15635 provides for an inspection by a qualified person at least every 12 months. In between, instructed employees check the racking at shorter intervals – often weekly or at a frequency you set in the risk assessment. For racking that is loaded only by hand and not exposed to damaging influences, the periodic inspection can often be omitted.
What do green, orange and red mean in a racking inspection?
Green: damage within tolerance – mark, document, monitor. Orange: hazardous damage – repair as soon as possible and do not reload unloaded locations until then. Red: very serious damage – unload immediately, isolate and release only after repair.
How long must I keep racking inspection reports?
At least until the next inspection (Section 14 (7) BetrSichV). Keep repair records ideally for the entire service life of the racking – this proves which parts were replaced and that the load capacity is still right.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
Never search a spreadsheet for a deadline again
In AMS Go, what this template covers lives in one system with reminders, history and records at the push of a button – mobile and with AI support.
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