Occupational safety committee minutes template (PDF and Excel)
Minutes for the occupational safety committee meeting with participants by role, a typical agenda and resolutions including owners and deadlines – plus an Excel list of measures with status and a meeting schedule.
As of PDF and ExcelAMS Go editorial team
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In Germany, operations with more than 20 employees must set up an occupational safety committee (Arbeitsschutzausschuss, ASA) that meets at least once a quarter (Section 11 of the Occupational Safety Act, ASiG). Its members are the employer or an appointed person, two works council members appointed by the works council, the company doctor, the occupational safety specialist and the safety representatives.
Minutes are not mandatory – but without them, resolutions are easily forgotten by the next meeting. The template records attendance, agenda, results and resolutions; the Excel list of measures shows what is done and what is overdue.
What the template contains
- PDF minutes with meeting details and an attendance list by the roles set out in Section 11 ASiG
- Ten typical agenda items from accidents to occupational health check-ups, with space for results
- Table for resolutions and measures with owner, deadline and status
- Excel list of measures with status drop-down and overdue indicator, plus a meeting schedule for four quarters
How to use the template
- 1
Prepare the meeting
Send the invitation and agenda to all members in good time. Bring the figures since the last meeting: accidents, safety inspections, inspections due and the open items from the list of measures.
- 2
Take the minutes
Record attendance by role, note the results for each agenda item and word resolutions so that it is clear who does what by when.
- 3
Follow up on measures
Transfer the resolutions to the Excel list of measures and keep the status up to date. Send the minutes to all members – the next meeting starts with the open items.
Legal basis
- Section 11 ASiG: occupational safety committee in operations with more than 20 employees, composition, meetings at least once a quarter
- Section 22 SGB VII: safety representatives, who are members of the committee under Section 11 ASiG
- Section 10 ASiG: cooperation between company doctor and occupational safety specialist
- Section 3 (1) of the Occupational Safety and Health Act (ArbSchG): check measures for effectiveness and adapt them
Frequently asked questions
Are minutes of the committee meeting mandatory?
Not explicitly. Section 11 ASiG governs the setting up, composition and frequency of meetings, but not minutes. Without minutes, however, it is hard to prove that the committee met – and resolutions are not followed up.
Who has to attend the committee meeting?
The employer or a person appointed by them, two works council members appointed by the works council, the company doctor, the occupational safety specialist and the safety representatives. Without a works council, its representatives are omitted. Other people, such as managers or the representative of severely disabled employees, can join as needed.
How often must the occupational safety committee meet?
At least once a quarter, i.e. at least four times a year (Section 11 ASiG). After serious accidents or major changes, an additional meeting can be useful – the meeting schedule in the Excel file has spare rows for this.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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