Appointment of safety representatives, first aiders and fire wardens – template (PDF)
Three appointment forms in one PDF file – for safety representatives, first aiders and fire wardens, each with area, works council involvement, training, refresher due date, tasks and signatures.
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Safety representatives (Sicherheitsbeauftragte), first aiders and fire wardens (Brandschutzhelfer) carry occupational safety in everyday work. Every employer in Germany must appoint first aiders and fire wardens (Section 10 of the Occupational Safety and Health Act); safety representatives have been mandatory since 29 May 2026 from 50 regular employees – and from more than 20 if there are particular hazards (Section 22 of Book VII of the Social Code, SGB VII).
The law does not prescribe a particular form for the appointment. A signed form, however, records who is responsible for what, when the works council was involved and when the refresher course is due. The template contains three forms, each on its own page – print only what you need.
What the template contains
- Three forms, each on its own page: safety representatives, first aiders and fire wardens
- Fields for area, shift, involvement of the works or staff council, training and refresher due date
- The key tasks for each role, pre-worded in line with the law and regulations
- Notes on numbers, training and refresher courses, plus signatures of the company and the appointed person
How to use the template
- 1
Determine the number
Safety representatives follow Section 22 SGB VII, first aiders Section 26 DGUV Regulation 1 and the number of people present per shift, fire wardens ASR A2.2 and the risk assessment. Plan a reserve for holidays and sickness.
- 2
Choose people and involve the works council
Approach suitable employees who are regularly on site. Involve the works or staff council, fill in the relevant form and have both parties sign.
- 3
Train, announce, track deadlines
Register the people for the course, post their names and enter the date of the next refresher course – usually after two years for first aiders.
Legal basis
- Section 22 SGB VII: appointment of safety representatives with the involvement of the works or staff council, since 29 May 2026 from 50 regular employees
- Section 20 DGUV Regulation 1: tasks of safety representatives, criteria for their number, training
- Section 10 (2) ArbSchG: appointment of employees for first aid, firefighting and evacuation, consultation of the works or staff council
- Section 26 DGUV Regulation 1: number, training and refresher training of first aiders
- ASR A2.2 section 7.3: number, training and exercises for fire wardens
Frequently asked questions
Does the appointment have to be in writing?
No written form is prescribed for safety representatives, first aiders or fire wardens. A signed form is, however, the simplest proof for the employers' liability insurance association and the authorities – with area, works council involvement and training at a glance.
How often do first aiders and fire wardens need refresher training?
First aiders usually every two years at an authorised training body (Section 26 (3) DGUV Regulation 1). For fire wardens, ASR A2.2 describes repeating the instruction and extinguishing exercise every 2 to 5 years as proven practice; you set the interval based on the risk assessment.
When do I need safety representatives?
Since 29 May 2026, from 50 regular employees. With more than 20 and fewer than 50 employees only if the risk assessment shows a particular hazard to life and health. Below 250 employees without particular hazards, one safety representative is sufficient (Section 22 (1) SGB VII).
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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