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Asbestos checklist template (PDF) before work on existing buildings

Form for the preliminary check before work on older buildings and installations in Germany: year of construction and client information, suspect materials, survey, permissibility and risk range, specialist contractor, notification, protection and release.

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Before work on buildings or technical installations, the client must give the contractor the year of construction and all available information on existing or suspected hazardous substances (Section 5a of the German Hazardous Substances Ordinance, GefStoffV). The contractor checks this information and establishes whether asbestos could be released and whether the work is permitted at all (Section 11a(1) GefStoffV).

The checklist guides both sides through this preliminary check: from year of construction and documents through typical suspect materials, survey and sampling to risk classification, specialist contractor, notification, protective measures and release. It does not replace the risk assessment (Gefährdungsbeurteilung) by a person with expert knowledge, but it makes sure nothing is overlooked before the first hole is drilled.

What the template contains

  • PDF form with building, work, client, contractor and period
  • Section on year of construction and date construction began under Section 5a GefStoffV
  • Table with six typical suspect materials and blank rows
  • Check items on survey, permissibility, risk range, expert knowledge, notification and protective measures
  • Result and release with signatures of client and contractor

How to use the template

  1. 1

    Collect the client's information

    Enter the year of construction and, where applicable, the date construction began, and attach building files, surveys and remediation records. As the client, you hand the checklist with section 1 to the contractor before work starts.

  2. 2

    Check suspect materials and permissibility

    Walk through the work area on site and tick which suspect materials are present and affected. If anything is unclear, a survey with sampling is commissioned; a person with expert knowledge assesses permissibility and risk range.

  3. 3

    Release and file

    Record the result: no asbestos risk, work only by a specialist contractor, or postponement until clarified. Both sides sign; after completion, the release of the area following cleaning is documented.

Hazardous substances management in AMS GoAssign hazardous substances by site, department or area of use, manage safety data sheets centrally and document every change in an audit-proof way for audits and official records.

Legal basis

  • Section 5a Hazardous Substances Ordinance: information duties of the commissioning party, year of construction or date construction began
  • Section 6(2a) and (2b) Hazardous Substances Ordinance: checking the information, survey as a separate service
  • Section 11 Hazardous Substances Ordinance: restrictions on use and work for asbestos
  • Section 11a and Annex I No. 3 Hazardous Substances Ordinance: risk ranges, work plan, notification, licence, approval, expert knowledge and training
  • TRGS 519: Asbestos – demolition, remediation or maintenance work

Frequently asked questions

Who fills in the asbestos checklist?

Section 1 is completed by the commissioning party (Veranlasser), i.e. whoever commissions the work – for example the building owner or operator. The contractor works through the other sections; there, a person with expert knowledge determines permissibility, risk range and protective measures. If your own employees carry out the work, for example the facilities team, both roles are in the same company.

What applies if the year of construction is unknown?

Then nobody can rely on the presumption that no asbestos is present. The commissioning party must evaluate the documents accessible to it with reasonable effort (Section 5a(1) GefStoffV). If the information is not sufficient, the contractor must check as a separate service whether hazardous substances could be released – with external expertise and a technical survey where needed (Section 6(2b)).

Does the checklist replace the risk assessment under TRGS 519?

No. For work with asbestos, a person with expert knowledge must assess the hazards, determine the risk range and draw up a work plan (Section 11a(1) and (5) GefStoffV). The checklist prepares this and documents the coordination between client and contractor.

You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.

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