Safety instruction for young workers template (PDF) under Section 29 JArbSchG
Safety instruction record for apprentices and other employees under 18 – with the content required by Section 29 JArbSchG, attendance list and date for the six-monthly repetition. Plus an overview of medical examinations and a checklist on prohibited work.
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Young workers aged 15 to 18 must be instructed on accident and health hazards and protective measures before starting work – and then at least every six months, twice as often as is usual for adults (Section 29 of the German Youth Employment Protection Act, JArbSchG). Before first working on machines, at dangerous workplaces or with substances hazardous to health, their particular hazards must also be covered.
The template documents the instruction with all the content named in the Act and the participants' signatures. On the second page you keep track of the initial and follow-up medical examinations and check whether the young workers' tasks are compatible with the employment bans.
What the template contains
- PDF record with eight instruction topics under Section 29 JArbSchG as a checklist
- Attendance list with date of birth, year of apprenticeship and signature, plus the date of the next instruction
- Overview per young worker with initial examination, first follow-up examination and the details for the register under Section 49
- Checklist on employment bans and restrictions under Sections 22 to 24 JArbSchG
How to use the template
- 1
Assess hazards for young workers
Before employment starts, assess which hazards specifically affect young workers (Section 28a JArbSchG) and check the planned tasks against the bans in Sections 22 to 24 using the checklist on page 2. This gives you the content of the instruction.
- 2
Instruct and collect signatures
Go through the content at the workplace – before first working on machines or with hazardous substances, include their particular hazards too. Answer questions and have all participants sign. The company doctor and the occupational safety specialist must be involved in the planning.
- 3
Keep track of repetitions and examinations
Enter the next date no later than six months ahead. In the overview on page 2 you record when the initial examination took place and by when the certificate of the first follow-up examination must be available.
Legal basis
- Section 29 JArbSchG: instruction before starting work, after significant changes and at least every six months
- Section 28a JArbSchG: assessment of working conditions for young workers
- Sections 22 to 24 JArbSchG: dangerous work, piecework and work at a prescribed pace, underground work
- Sections 32, 33 and 41 JArbSchG: initial examination, first follow-up examination, keeping the certificates
- Section 49 JArbSchG: register of young workers employed
Frequently asked questions
How often must young workers be instructed?
Before starting work, when working conditions change significantly and then at appropriate intervals, but at least every six months (Section 29 JArbSchG). For adults an annual cycle usually applies – for young workers it is twice as often.
Does the six-monthly instruction also apply to interns and holiday workers?
Yes. Section 29 applies directly to all employees who are 15 but not yet 18. It also applies accordingly to work experience placements during compulsory full-time schooling and to holiday jobs of young people still in compulsory schooling (Section 5(2) and (4) JArbSchG).
What happens if the certificate of the initial examination is missing?
Then the young person may not be employed (Section 32 JArbSchG). The only exceptions are minor jobs or jobs lasting no more than two months with light work that is not expected to harm their health. Employing a young person without a certificate is an administrative offence – the fine can be up to 30,000 euros (Section 58 JArbSchG).
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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