Office risk assessment template (PDF and Excel) – pre-filled
Pre-filled risk assessment for office and display screen workstations with 17 typical hazards from ergonomics to home office, common measures and benchmarks from the German Technical Rules for Workplaces (ASR) – you add the rating and deadlines.
As of PDF and ExcelAMS Go editorial team
Free: sign up for the newsletter once and all templates are unlocked in this browser. You can unsubscribe at any time.
Office workstations also need a risk assessment (Sections 5 and 6 of the Occupational Safety and Health Act, ArbSchG; Section 3 of the Workplaces Ordinance, ArbStättV). The hazards are manageable but real: back and neck complaints from poor posture, eye strain, tripping hazards, indoor climate, noise and mental workload.
The template uses the same structure as our general risk assessment template and comes pre-filled with 17 typical hazards and common measures – including telework and home office. You add the rating, owners and deadlines for your company; a second worksheet provides the key benchmarks from the Technical Rules for Workplaces (ASR).
What the template contains
- Landscape PDF with 17 pre-filled hazards and common measures for office and display screen workstations
- Same structure as the general risk assessment: hazard factor, risk rating, STOP measures, deadlines, effectiveness
- Excel spreadsheet with drop-down lists and automatic risk calculation
- Second worksheet with 14 benchmarks on floor space, screen, chair, lighting, climate, noise, health care and telework
How to use the template
- 1
Adapt the template
Delete rows that do not apply and add special features – such as reception, archive, kitchenette or home office. Group similar office workstations together in one assessment.
- 2
Check and rate on site
Walk through the offices, talk to employees and use the benchmarks in the second worksheet. Rate each hazard by likelihood and severity.
- 3
Define and follow up measures
Adapt the suggested measures, enter owners and deadlines and check after implementation whether they work. Offer occupational health care for screen work and instruct employees on ergonomics and emergencies.
Legal basis
- Sections 5 and 6 ArbSchG: risk assessment and documentation
- Section 3 ArbStättV: risk assessment, with particular attention to eye strain for screen work
- Annex No. 6 ArbStättV and ASR A6: display screen workstations; Section 1 (4) ArbStättV: telework workstations
- ASR A1.2, A2.2, A2.3, A3.4, A3.5 and A3.7: floor space, fire protection, escape routes, lighting, room temperature, noise
- Annex Part 4 of the Ordinance on Occupational Health Care (ArbMedVV): health care offered for work with display screen equipment
Frequently asked questions
Do office workstations really need a risk assessment?
Yes. The obligation under Section 5 ArbSchG applies to every activity, including office work. The Workplaces Ordinance additionally requires particular attention to eye strain at display screen workstations and documentation of the assessment before the work starts (Section 3 ArbStättV).
Can I group similar office workstations together?
Yes. Where working conditions are similar, assessing one workstation or activity is sufficient (Section 5 (2) ArbSchG). Look at special cases such as reception with public access, multiple screens or telework separately.
What applies to home office?
For agreed telework workstations, the Workplaces Ordinance applies in part: risk assessment when first set up, instruction and the requirements for display screen workstations (Section 1 (4) ArbStättV). For mobile working without a permanently set-up workstation, the obligation to carry out a risk assessment under the Occupational Safety and Health Act applies – usually activity-based with a self-assessment by employees.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
Never search a spreadsheet for a deadline again
In AMS Go, what this template covers lives in one system with reminders, history and records at the push of a button – mobile and with AI support.
Related guides
- Risk assessment
How to do a risk assessment in Germany: a guide in 7 steps
8 minRead - Risk assessment
Display screen work and working from home: requirements, risk assessment and checklist
9 minRead - Basics
German Workplace Ordinance: duties and technical rules (ASR) at a glance
7 minRead - Risk assessment
Psychosocial risk assessment in Germany: guide, methods and measures
9 minRead
More templates
- Risk assessment
Psychosocial risk assessment template (PDF and Excel) with checklist
PDF + ExcelFree download - Risk assessment
Risk assessment template (PDF and Excel)
PDF + ExcelFree download - Risk assessment
Display screen workstation checklist (PDF) for office and home office
PDFFree download - Occupational health
Occupational health check register template (PDF & Excel) under the German ArbMedVV
PDF + ExcelFree download
