MEWP operator authorisation template (PDF) – written authorisation for operators
Form for the written authorisation of MEWP operators with proof of qualification, types by group and type, limits of use, fall protection rule, validity, ten duties and signatures – plus a record sheet for familiarisation and instruction.
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Mobile elevating work platforms (Hubarbeitsbühnen, MEWPs) may only be operated independently by people who are at least 18, have been instructed, have proven their competence and have been authorised by the employer – for MEWPs explicitly in writing (DGUV Rule 100-500, Chapter 2.10, Section 2.1). DGUV Principle 308-008 also requires written authorisation after successful training but leaves the form open.
The template records which requirements were checked, which training is in place and which types under DIN EN 280 the authorisation covers – from scissor lifts to articulated booms. It also covers limits of use, the fall protection rule, validity and ten operator duties. On a separate record sheet you document familiarisation with new models and annual instruction.
What the template contains
- PDF form for the written authorisation with details of the company, the operator and proof of qualification
- Checklist with eight requirements, from age and fitness to training under DGUV Principle 308-008
- Table of types by group and type with training, authorisation and familiarisation with the model
- Fields for areas of use, restrictions, fall protection rule and validity, ten operator duties and a field for withdrawal
- Record sheet for familiarisation and instruction with the operator's signature
How to use the template
- 1
Check the qualification
Ask to see the certificate or operator card, attach a copy and check which types the training covered. Clarify fitness and familiarise the operator with the specific model – for hired platforms, ideally together with the rental company.
- 2
Define the scope and sign
Only authorise types for which training and familiarisation are in place, and enter areas of use, restrictions and the fall protection rule. Go through the duties, then both sides sign; the operator receives a copy.
- 3
Record instruction
Enter every familiarisation with a new model and every instruction on the record sheet – at least once a year. Review the authorisation on the date entered and withdraw it if there are doubts about competence.
Legal basis
- Chapter 2.10 Section 2.1 DGUV Rule 100-500: minimum age 18, instruction, proof of competence and written authorisation to operate MEWPs
- DGUV Principle 308-008: training with final examination, certificate for the types trained and written authorisation by the employer
- Section 12 (3) of the Ordinance on Industrial Safety and Health (BetrSichV) and TRBS 1116: authorisation for work equipment with special hazards, traceable and limited to equipment and tasks
- Section 12 (1) BetrSichV: instruction before first use and at least once a year, date and names of those instructed recorded in writing
- DGUV Information 208-019: safe use of mobile elevating work platforms, requirements for operators, familiarisation with hired machines
Frequently asked questions
Does the authorisation for MEWPs have to be in writing?
Yes. Under Chapter 2.10 of DGUV Rule 100-500, authorisation to operate MEWPs must be given in writing, and DGUV Principle 308-008 says the same. No particular form is prescribed – an informal letter, an operator card or this template. It must be clear which types and tasks the authorisation covers.
Does the authorisation also apply to hired MEWPs?
Yes, if the hired platform belongs to an authorised type. Familiarisation with the specific model and instruction remain the task of the employer hiring the platform, who can call on competent staff from the rental company (DGUV Information 208-019). Record the familiarisation on the record sheet.
How long is an authorisation valid?
There is no fixed term. It applies only in the issuing company and to the types and tasks listed. Under TRBS 1116, the employer decides in the risk assessment whether and when the qualification is refreshed or reviewed – the field “authorisation to be reviewed on” helps with this. It must be withdrawn if there are doubts about competence, for example after accidents or near misses.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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