Mandatory workplace notices checklist for Germany (PDF & Excel) with notice register
Checklist and notice register for all mandatory notices (Aushänge) in a German workplace – with legal basis, condition, posting location or digital provision, version and review date. Pre-filled with 15 notices from the Working Hours Act to the escape plan.
As of PDF and ExcelAMS Go editorial team
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Which laws and information must be posted or made available in a German workplace is spread across the Working Hours Act (Arbeitszeitgesetz, ArbZG), the General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz, AGG), the Youth Employment Protection Act (JArbSchG), the Maternity Protection Act (MuSchG), Social Code Book VII (SGB VII), DGUV Regulation 1 (DGUV Vorschrift 1) and the technical rules for workplaces (ASR). Some duties apply to every employer, others only above certain thresholds – for example from one regularly employed young person or more than three women.
This checklist brings together 15 notices and announcements with legal basis and condition, split into “required for every company” and “required depending on workforce and workplace”. In the Excel notice register, you record for each site where every notice hangs or is available digitally, which version applies and when the next check is due.
What the template contains
- Landscape PDF checklist with 15 pre-filled notices, legal basis and condition
- Separate blocks for duties of every company and duties depending on workforce and workplace, plus blank rows for other notices
- Excel notice register per site with drop-down lists, version, review date and automatically calculated next check
- Second worksheet with nine questions on young persons, women, works council, collective agreement, whistleblower protection and workplace
How to use the template
- 1
Identify the duties
Enter in the header how many women and young persons are regularly employed and whether there is a works council and a collective agreement. The Excel sheet “Check duties” then shows which of the conditional notices apply to the site.
- 2
Check on site and digitally
Walk through every posting location – notice board, entrance, escape routes – and check the intranet page. Is the notice there, up to date and legible? Tick, enter the location and note the date of the check.
- 3
Close gaps and set a date
Replace missing or outdated notices with the current version and note the status. Set the next review date; in the Excel register, the “Next check” column calculates it from the date of the check and the interval.
Legal basis
- Section 16 (1) of the Working Hours Act (ArbZG): provide the act, ordinances, collective agreements and works agreements on working time digitally, laid out or posted
- Sections 47 and 48 of the Youth Employment Protection Act (JArbSchG) and Section 26 of the Maternity Protection Act (MuSchG): notices depending on the number of regularly employed young persons and women
- Section 12 (5) of the General Equal Treatment Act (AGG): announcement of the AGG, Section 61b of the Labour Court Act (ArbGG) and the complaints office
- Sections 12 and 24 (5) DGUV Regulation 1, Section 138 SGB VII: accident prevention regulations, first aid information and competent accident insurance institution
- Section 4 (4) of the Workplace Ordinance (ArbStättV) with ASR A2.3 and ASR A2.2: escape and rescue plan and notice on behaviour in the event of fire
Frequently asked questions
Which notices does every company in Germany need?
Regardless of size: the Working Hours Act with the applicable ordinances, collective agreements and works agreements on working time (Section 16 (1) ArbZG), the AGG with Section 61b ArbGG and the complaints office (Section 12 (5) AGG), first aid information (Section 24 (5) DGUV Regulation 1), details of the competent accident insurance institution (Section 138 SGB VII) and access to accident prevention regulations and relevant state regulations (Section 12 (1) DGUV Regulation 1). Everything else depends on the workforce and the workplace.
May I provide the laws on the intranet instead of the notice board?
For the Working Hours Act, the Youth Employment Protection Act and the AGG, yes: the wording allows the information and communication technology customary in the company. The Maternity Protection Act does not have to be laid out if it is accessible at all times in an electronic directory. Escape and rescue plans and the notice on behaviour in the event of fire, however, belong on site at easily accessible places. Enter in the “Location” column where the notice hangs or can be found digitally.
How often should I check the notices?
The law does not set a fixed interval. However, DGUV Regulation 1 requires first aid details to be kept up to date, and under ASR A2.3 escape and rescue plans must be current. A fixed check makes sense, for example once a year together with the safety inspection, plus additional checks after changes in the law, new first aiders, new collective agreements or refurbishments.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
Never search a spreadsheet for a deadline again
The matching module is in development at AMS Go. You can already organise risk assessments, safety briefings, inspection deadlines and actions in one system today – and help shape the new module as a pilot customer.
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