Emergency alarm plan template (PDF) – notice with emergency numbers, what to do and alarm chain
A4 portrait notice with emergency numbers, emergency call scheme, rules for fire, accident and hazardous substance release, contacts and assembly point – plus a second page with the internal alarm chain and a checklist for keeping it up to date.
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Every employer in Germany must take the measures needed for first aid, firefighting and evacuation and make sure that links to ambulance and fire services are in place in an emergency (Section 10 of the Occupational Safety and Health Act, ArbSchG). DGUV Regulation 1 requires emergency measures to be planned for fires, explosions, uncontrolled releases of substances and other dangerous disruptions (Section 22) and information on emergency calls, first aid staff, doctors and hospitals to be made known and kept up to date (Section 24 (5)). According to DGUV Rule 100-001, these measures can be summarised in an alarm plan (Alarmplan).
The template consists of an A4 portrait notice with emergency numbers, a call scheme based on the DGUV first aid card, rules for fire, accident and hazardous substance release, contacts and assembly point – all company details as blank fields. Page 2 sets out the internal alarm chain: who informs whom, who checks at the assembly point that everyone is present and who guides the fire brigade in.
What the template contains
- A4 portrait notice with the emergency numbers 112 and 110 and blank fields for the internal emergency number, poison information centre, company doctor, D-Arzt and hospital
- Emergency call scheme based on the DGUV first aid card
- Rules for fire, accident or illness and hazardous substance release in one overview
- Contacts, assembly point and locations of first aid supplies, fire extinguishers, manual call points and defibrillator as blank fields
- Page 2: internal alarm chain in eight steps, information for the emergency services and a checklist for posting and upkeep
How to use the template
- 1
Gather and enter the details
Enter address and access, internal emergency number, first aiders, fire and evacuation wardens, assembly point and the locations of first aid and fire safety equipment. Find the poison information centre, D-Arzt and hospital for your site and check every number.
- 2
Define the alarm chain
On page 2, set out who raises the alarm, who orders the evacuation, who checks at the assembly point that everyone is present and who guides the fire brigade in. Align the assembly point and alarm signal with the fire safety rules and the escape and rescue plan.
- 3
Post, instruct, keep up to date
Post page 1 where it is easy to see, for example next to the escape and rescue plan, and explain the alarm plan in the annual safety instruction. Update the names whenever staff change and test the procedures at the next evacuation drill.
Legal basis
- Section 10 of the Occupational Safety and Health Act (ArbSchG): measures for first aid, firefighting and evacuation, links to external services, designation of employees
- Section 22 DGUV Regulation 1: plan, take and monitor emergency measures for fires, explosions, uncontrolled releases of substances and other dangerous disruptions
- Section 24 (5) and Section 25 (1) DGUV Regulation 1: make information on first aid and emergency calls known and keep it up to date, reporting facilities for summoning help without delay
- Section 13 of the Hazardous Substances Ordinance (GefStoffV): emergency measures for operational disruptions, accidents and emergencies involving hazardous substances, warning and communication systems
- DGUV Information 205-033: alarm and evacuation – assembly point, attendance check, informing the incident commander
Frequently asked questions
Is an alarm plan mandatory in Germany?
No law expressly requires a document called an “alarm plan”. What is mandatory are the emergency measures themselves (Section 10 ArbSchG, Section 22 DGUV Regulation 1) and written information on first aid and emergency calls (Section 24 (5) DGUV Regulation 1). DGUV Rule 100-001 names the alarm plan as a way of summarising these measures. Upper-tier establishments under the Major Accidents Ordinance also need internal emergency plans (Section 10 of the 12th BImSchV).
What is the difference between an alarm plan and fire safety rules?
Fire safety rules (Brandschutzordnung) under DIN 14096 cover fire prevention and what to do in a fire – with part A as a notice for everyone, part B for employees and part C for people with special fire safety duties. The alarm plan goes beyond fire: it brings together emergency numbers, contacts and what to do in accidents and hazardous substance releases too. Both must fit together – different assembly points or alarm signals cause confusion in a real emergency.
Which phone numbers belong in the alarm plan?
112 for fire brigade and ambulance, 110 for the police and the internal emergency number. Add the details required by Section 24 (5) DGUV Regulation 1: first aid staff, doctors to be called and hospitals to go to – for example the nearest D-Arzt, a doctor appointed by the accident insurers. Enter the numbers of the poison information centre responsible for your site and of the company doctor yourself and check them at every update.
You may use and adapt the template freely in your own company and for your own clients. It reflects the regulations named as they stand.
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